Position: Senior Financial Controller (Part time)

Salary: $2,000 - $2,700 NZD a month

Working Hours & Conditions: 15-20 hours per week NZ core business hours

Holidays : Public holidays in NZ

ROLE OVERVIEW

We are looking for an experienced, hands-on Financial Controller to take ownership of the day-to-day finance function. This is not a reporting-only role, the right candidate will get into the detail across Xero, WorkflowMax, construction payment claims, job billing, payroll, AP/AR, and month-end, while also taking a proactive approach to identifying and improving systems and processes.

The position starts at 15–20 hours per week, making it well-suited to a senior finance professional currently supporting multiple clients or businesses. As the business grows, the role has clear potential to expand into a full-time position, with scope to absorb responsibilities currently held by external accountants.

RESPONSIBILITIES:

Financial Management & Reporting

• Own the day-to-day finance function, maintain accurate records, complete month-end reconciliations and close processes, and provide management with clear visibility over financial performance.
• Prepare regular management reports and financial statements; identify discrepancies, risks, and areas requiring attention.
• Support budgeting, forecasting, and cash flow planning; develop reporting that drives informed commercial decisions.

Construction Billing & Payment Claims

• Prepare, manage, and submit progress claims and payment claims for construction projects and main contractors, accurately and within required timeframes.
• Manage job-based billing including tiling projects; monitor outstanding claims and follow up payments as required.
• Ensure project and billing information remains aligned across financial and job management systems.

Xero & WorkflowMax

• Manage all financial processes through Xero and work confidently within WorkflowMax.
• Maintain accurate job, billing, and financial data across both platforms; manage the flow of information between systems including data exports and re-imports where required.
• Troubleshoot discrepancies between project and accounting records; identify and implement improvements to how both systems are used.

Accounts Payable, Receivable & Payroll

• Manage AP and AR end to end, supplier invoices, payment processing, debtor monitoring, invoicing, statements, overdue follow-up, and bank reconciliations.
• Manage or oversee payroll processing, ensure employee data, hours, leave, and pay obligations are accurately maintained and processed on schedule.
• Complete payroll reconciliations and support associated reporting and administration.

Systems & Process Improvement

• Review existing finance processes and identify inefficiencies; implement improved workflows, controls, and system integrations.
• Reduce manual administration and develop consistent, documented procedures for month-end, billing, payment claims, and reporting.
• Introduce greater structure and financial visibility as the business scales, the expectation is to actively drive improvement, not maintain the status quo.

Future Scope

• As the role develops, there is potential to take on GST preparation, FBT obligations, year-end preparation, and broader compliance responsibilities currently supported by the external accountan