# Project Finance Specialist at Scale%20army%20careers

> Track project budgets, client invoicing, collections, and vendor payments to keep client projects financially on target.

- Company: Scale%20army%20careers
- Location: Egypt (remote)
- Places: Remote, Egypt
- Posted: 2026-10-23
- Team: Finance
- Work mode: Remote
- Apply: https://jobs.ashbyhq.com/scale%20army%20careers/edc12b7d-01ae-41c4-a267-80113d30b0d1
- Page: https://ye.saranatour.dev/jobs/project-finance-specialist-scale-20army-20careers-kn74a6hzv37he7j4w2jgd5rbsn8hc2my

## The posting

Project Finance Specialist
Scale%20army%20careers · Egypt

_**This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.**_

Our client is a global integrated creative marketing agency that develops brand experiences across strategy, creative, experiential, digital, talent, and public relations. The agency manages high-visibility client projects across multiple markets and operates in a fast-paced, collaborative environment.

## Role Overview

The **Project Finance Specialist**will partner with Project Managers and the Finance team to ensure client projects remain financially organized, within budget, and aligned with target margins. This role is responsible for coordinating day-to-day project financial activities, including budget tracking, client invoicing, collections, vendor purchase orders, accounts payable, cash-flow monitoring, and financial reporting.

## Location

Fully Remote (Work from Home) | 9:00 AM - 5:00 PM GMT (London time)

## Key Responsibilities

### Budget & Project Financial Management

- Monitor project budgets throughout the project lifecycle to support financial accuracy and target margin achievement.
- Maintain current project budgets within the agency's project management and accounting system.
- Prepare and distribute burn reports, hours reports, cost-to-date tracking, and other financial updates for internal teams and clients.
- Track project expenses and proactively identify potential budget overages.
- Escalate financial risks and budget discrepancies to Project Managers and senior Finance leadership.
- Coordinate project cash flow and maintain visibility into upcoming vendor payments.
- Support monthly and quarterly revenue forecasting through accurate project financial tracking.
- Collaborate with Project Managers and Finance to complete timely project closeouts.
- Reconcile final project budgets against actual costs, resolve outstanding purchase orders, and prepare project close analyses.

### Accounts Receivable & Client Invoicing

- Serve as the primary Accounts Receivable (AR) contact for assigned clients and projects.
- Review Statements of Work (SOWs), Letters of Intent (LOIs), and change orders to verify pricing, agency fees, payment terms, and invoicing schedules.
- Develop and maintain client invoicing schedules based on contractual requirements.
- Prepare client invoices for approval and ensure invoices are issued according to agreed timelines.
- Monitor outstanding receivables and track payments against contractual terms.
- Follow up on overdue invoices and coordinate collections activities.
- Verify that client invoices reference the appropriate purchase orders.

### Accounts Payable & Vendor Coordination

- Verify that vendor onboarding documentation is complete before payment processing, including applicable tax, insurance, and agreement documents.
- Create and approve purchase orders in accordance with project budgets and procurement guidelines.
- Review vendor invoices against approved purchase orders and quotes to ensure accuracy.
- Submit complete vendor invoices to Finance within established payment cycles.
- Advise project teams on vendor payment methods and expected payment timelines.
- Support vendor payment-term negotiations and identify opportunities to align payment schedules with project cash-flow requirem