This role is open to candidates based in LATAM, Africa, and Eastern Europe. Please note that as this role supports U.S.-based clients, candidates must be available to work during U.S. business hours aligned with the client’s time zone.

Our client is a global integrated creative marketing agency that develops brand experiences across strategy, creative, experiential, digital, talent, and public relations. The agency manages high-visibility client projects across multiple markets and operates in a fast-paced, collaborative environment.

Role Overview

The Project Finance Specialistwill partner with Project Managers and the Finance team to ensure client projects remain financially organized, within budget, and aligned with target margins. This role is responsible for coordinating day-to-day project financial activities, including budget tracking, client invoicing, collections, vendor purchase orders, accounts payable, cash-flow monitoring, and financial reporting.

Location

Fully Remote (Work from Home) | 9:00 AM - 5:00 PM GMT (London time)

Key Responsibilities

Budget & Project Financial Management

• Monitor project budgets throughout the project lifecycle to support financial accuracy and target margin achievement.
• Maintain current project budgets within the agency's project management and accounting system.
• Prepare and distribute burn reports, hours reports, cost-to-date tracking, and other financial updates for internal teams and clients.
• Track project expenses and proactively identify potential budget overages.
• Escalate financial risks and budget discrepancies to Project Managers and senior Finance leadership.
• Coordinate project cash flow and maintain visibility into upcoming vendor payments.
• Support monthly and quarterly revenue forecasting through accurate project financial tracking.
• Collaborate with Project Managers and Finance to complete timely project closeouts.
• Reconcile final project budgets against actual costs, resolve outstanding purchase orders, and prepare project close analyses.

Accounts Receivable & Client Invoicing

• Serve as the primary Accounts Receivable (AR) contact for assigned clients and projects.
• Review Statements of Work (SOWs), Letters of Intent (LOIs), and change orders to verify pricing, agency fees, payment terms, and invoicing schedules.
• Develop and maintain client invoicing schedules based on contractual requirements.
• Prepare client invoices for approval and ensure invoices are issued according to agreed timelines.
• Monitor outstanding receivables and track payments against contractual terms.
• Follow up on overdue invoices and coordinate collections activities.
• Verify that client invoices reference the appropriate purchase orders.

Accounts Payable & Vendor Coordination

• Verify that vendor onboarding documentation is complete before payment processing, including applicable tax, insurance, and agreement documents.
• Create and approve purchase orders in accordance with project budgets and procurement guidelines.
• Review vendor invoices against approved purchase orders and quotes to ensure accuracy.
• Submit complete vendor invoices to Finance within established payment cycles.
• Advise project teams on vendor payment methods and expected payment timelines.
• Support vendor payment-term negotiations and identify opportunities to align payment schedules with project cash-flow requirem