# Office Administrator at C3 AI

> Run day-to-day operations of the Guadalajara office, welcoming guests and supporting staff, facilities, supplies, and events.

- Company: C3 AI (c3.ai)
- Location: Guadalajara, Jalisco, Mexico
- Places: Guadalajara, Mexico
- Posted: 2026-09-02
- Work mode: On site
- Type: Full-time
- Apply: https://c3.ai/job-description/8778777002?gh_jid=8778777002
- Page: https://ye.saranatour.dev/jobs/office-administrator-c3-ai-kn72ckanyvrwd1mg32t3t3hyad8hd1b2

## The posting

Office Administrator
C3 AI · Guadalajara, Jalisco, Mexico

C3 AI (NYSE: AI), is the Enterprise AI application software company. C3 AI delivers a family of fully integrated products including the C3 Agentic AI Platform, an end-to-end platform for developing, deploying, and operating enterprise AI applications, C3 AI applications, a portfolio of industry-specific SaaS enterprise AI applications that enable the digital transformation of organizations globally, and C3 Generative AI, a suite of domain-specific generative AI offerings for the enterprise. Learn more at: **[C3 AI](https://c3.ai/)**

C3 AI is seeking an energetic Office Admin to take care of the day-to-day operations of our Guadalajara Office while cultivating a functional and welcoming environment for employees and business guests. This person is depended upon to be courteous, professional, and skilled. Our ideal candidate is a motivated self-starter, highly organized, has a strong sense of urgency, and can prioritize daily, weekly, and monthly duties while maintaining strong attention to detail; someone who can maintain effective office operations, identify areas of improvement, and anticipate the needs of the growing office with an upbeat and approachable attitude.

**Please note this position is based full-time onsite at our beautiful office in Guadalajara, Mexico.**

**Responsibilities:**

- Welcome visitors and ensure guests follow all required WeWork access protocols and are connected with their hosts.
- Serve as the primary local administrative support.
- Exemplify and uphold C3 AI workplace culture while providing professional, timely, courteous, and accurate service to employees and business guests.
- Work with the local WeWork team to provide a clean, safe, and productive office environment for all employees; submit service tickets for facilities needs and follow these requests through their completion; manage employee access in the WeWork system; and ensure all vendors adhere to the policies of both WeWork and C3 AI.
- Support inventory management and procurement of office supplies, snacks and beverages, and workstation equipment.
- Maintain organization of the physical office with attention to detail.
- Lead the organization and execution of onsite events and office-level events.
- Be familiar with C3 AI new hire onboarding processes and support local day-1 operations as the office grows.
- Welcome new hires and walk them through C3 AI’s onboarding process, explain the benefits we offer, how they work, etc.
- Provide local administrative support on Executive visits: executive transportation, meeting set up, meal arrangements, and ad hoc projects.

**Qualifications:**

- Bachelor’s degree required with 1-3 years of related experience
- English proficiency and strong written and verbal communication skills
- Excellent organizational skills, with attention to detail
- Proficiency with Microsoft Office, including Word, Excel, Outlook, and Teams
- Comfortable in a highly collaborative environment with the ability to work well with cross-functional teams
- Ability to prioritize, problem solve, and manage time effectively and work with minimal supervision
- Positive and enthusiastic attitude with the ability to adapt to changing project demands
- Mature, polished, and professional presence and disposition; punctual, dependable, and reliable
- Ability to maintain confidentiality and interface with all levels of personnel

C3 AI provides a competitive compensation package an