# Executive Assistant (Construction, New Zealand Market) - 204 at D2B

- Company: D2B
- Location: Philippines (remote)
- Places: Remote, Philippines
- Posted: 2026-04-23
- Apply: https://apply.workable.com/d2b-1/j/2743728F2B/
- Page: https://ye.saranatour.dev/jobs/executive-assistant-construction-new-zealand-market-204-d2b-kn7aheygmwvxw5j9zf01y7p3nh8hc1t3

## The posting

Executive Assistant (Construction, New Zealand Market) - 204
D2B · Philippines

**Position: Executive Assistant / VA (Construction Industry)**

**Salary: up to PHP 75,000 per month**

**Working Hours & Conditions: Monday to Friday, 9:00 AM to 5:00 PM NZT**

**ROLE OVERVIEW**

The company has two directors are hands-on operators — out on site, winning work, and delivering complex projects across New Zealand. To support their growing workload, they are looking for a sharp, proactive, and highly organised Virtual Assistant / Executive Assistant to manage the flow of day-to-day communications, keep jobs and compliance obligations on track, and ensure nothing falls through the cracks.

This is a critical support role in a business where missed deadlines carry real regulatory and commercial consequences. You will be set up with a NZ VoIP phone number, a professional company email address, and full access to relevant business systems including WorkflowMax and government tender portals. If you are a self-directed, detail-driven EA or VA who thrives in a fast-paced, high-stakes environment — this role was made for you.

**Email & Communication Management (Top Priority)**

- Triage and prioritise a high volume of daily emails across both directors' inboxes
- Flag urgent items and draft professional responses to key correspondence on the directors' behalf
- Ensure no important communication goes unanswered or unactioned

**Calendar & Schedule Coordination**

- Manage calendars for both directors, coordinating meetings, site visits, and deadlines
- Keep both directors informed of upcoming priorities and time-sensitive commitments in advance

**Job Workflow & Production Calendar**

- Monitor the production calendar in WorkflowMax to track active jobs and upcoming project deadlines
- Review newly accepted quotes and confirm all required documentation is in place within internal files
- Notify relevant team members — including the workshop manager, admin team, council contacts, project managers, and sales — when new jobs are activated
- Proactively flag potential scheduling conflicts or documentation gaps before they escalate

**Compliance & Permit Monitoring**

- Track asbestos job notifications and permit expiry dates across all active projects
- Send timely reminders to the relevant team members to prevent compliance lapses or regulatory issues
- Maintain an organised and up-to-date log of compliance obligations across active and upcoming jobs

**Tender & Business Development Support**

- Monitor government tender portals including GETS and other relevant platforms for suitable opportunities, alongside the internal QS
- Summarise and flag relevant tenders for director review in a clear, concise format
- Assist with the coordination of tender submissions as required

**Ad Hoc Research & Administration**

- Conduct research tasks as directed — such as evaluating timesheet systems, supplier options, or industry tools
- Provide clear, well-structured summaries to support director decision-making
- Handle general administrative tasks to keep day-to-day operations running smoothly

**Requirements**

- **Minimum 2 years of solid, demonstrable experience as an Executive Assistant supporting multiple executives or directors within the Australian or New Zealand market**
- **Background supporting directors or senior leaders in a trade, construction, or regulated industry environment**
- **Familiarity with New Zealand compliance frameworks, permitting processe