About ACCEL Schools

ACCEL Schools is a growing network of 100 charter schools employing a diverse staff of passionate professionals who value research-based practices and desire to grow professionally. Due to our expanding Career Tech Education (CTE) and central state reporting programs across our schools, we are seeking a dedicated Education Management Information Systems (EMIS) / CTE Specialist to join our remote state reporting team.

Job Summary

The EMIS / CTE Specialist is responsible for accurately capturing, mapping, and reporting Career Tech Education and district-wide student data. This role ensures compliant data extraction, file preparation, and submission to the Ohio Department of Education and Workforce (ODEW). The specialist actively troubleshoots Level 1 and Level 2 errors, coordinates with school-level end-users, manages state compliance programs, and maintains critical staff data systems. This position is Remote and Ohio Residence is Required.

Key Responsibilities

• Data Submissions & Validation: Extract district data from various source systems, prepare files, and upload them into the Data Collector for compliant EMIS processing and timely submission to ODEW under strict state deadlines.
• CTE Course Mapping & Data Entry: Record CTE classes for each school onto Smartsheet, determine necessary course mapping, and adjust course sections within the state reporting area as required.
• Special Student Populations: Enter, update, and manage student data related to special education, Limited English Proficiency (LEP), and gifted programs within the Student Information System (SIS).
• Error Resolution & Systems Audit: Investigate, troubleshoot, and resolve Level 1 and Level 2 submission errors. Work within the Ohio District Data Exchange (ODDEX) to resolve flags and errors.
• Federal & State Reporting Programs: Complete Civil Rights Data Collection (CRDC) reporting and Federal Low Income Count System (FLICS) reporting.
• School & Team Collaboration: Communicate submission errors and systemic problems directly to the CTE Department and school end-users, guiding and assisting local staff to correct data at the source.
• Records & Documentation: Maintain history records for Effective Date Records (including the Disadvantagement field), organize Level 2 Reports to SharePoint, and author clear, user-friendly EMIS documentation for district end-users.
• Staff Data Maintenance: Maintain and update staff data for compliance reporting within the Uniform School Payroll System (USPS).
• Continuous Compliance: Maintain deep, up-to-date knowledge of Ohio state reporting requirements by attending ODEW professional development sessions and participating in all monthly EMIS team meetings.

Qualifications

• Education: High School diploma or equivalent required.
• Residency: Must be a current resident of the State of Ohio.
• Experience: Minimum of three (3) years of prior EMIS data reporting experience required.
• Specialized Knowledge: Direct experience with CTE Reporting (including specific coding and state requirements), proficiency with ODDEX, and a comprehensive understanding of general EMIS compliance (student, staff, course, calendar, testing, and financial data).
• Technical Skills: Advanced proficiency in data entry and MS Office (specifically Excel and Word). Demo