# Data Entry & Office Administrator - Automotive Industry (Remote) at D2B

> Handle data entry, parts procurement, bookkeeping support and invoicing for a multi-site automotive service business.

- Company: D2B
- Location: Manila, Philippines (remote)
- Places: Manila, Remote, Philippines
- Posted: 2026-09-14
- Team: Back-office operations
- Reports to: Owner/Manager
- Work mode: Remote
- Type: Contract
- Pay: Php 70,000 to Php 85,000
- Apply: https://apply.workable.com/d2b-1/j/B7F3F8ACBD/
- Page: https://ye.saranatour.dev/jobs/data-entry-office-administrator-automotive-industry-remote-d2b-kn71tpm4h7m5vz7gn9n68qt0m58hdfx6

## The posting

Data Entry & Office Administrator - Automotive Industry (Remote)
D2B · Manila, Philippines

**Position**: Data Entry & Office Administrator

**Salary**: Php 70,000 to Php 85,000

**Working Hours**: Aligned with AU Business Hours

**Work Type**: Independent Contractor

**ABOUT THE COMPANY:**

The company is a leading automotive service and repair store dedicated to delivering high-quality mechanical repairs, tyre management, brakes, and routine maintenance to the local community. Operating across a multi-site network—comprising two service locations and an aligned dealership—our business relies on operational structure, supplier coordination, and seamless back-office execution. Headed by Franchise Owner/Manager, we pride ourselves on building a reliable, process-driven operations team grounded in trust, precision, and long-term commitment.

**ROLE OVERVIEW:**

We are seeking a reliable, process-minded Data Entry & Office Administrator to support our multi-site operations from a remote capacity. Reporting directly to the Owner/Manager, you will serve as a core back-office engine—handling data management, end-to-end purchasing, basic financial reconciliations, and routine administrative workflows.

While automotive-specific knowledge can easily be taught, we are specifically looking for someone who fundamentally understands how a service-based business operates. If you grasp the end-to-end flow of quoting, margin management, supplier procurement, job allocation, and invoicing, you will thrive in this role.

This is a long-term placement designed for an administrative professional who values stability, direct executive mentorship, and a structured, step-by-step onboarding process.

**RESPONSIBILITIES:**

- **Data Entry & System Administration**: Execute high-accuracy daily data entry into our desktop-based point-of-sale system, Marlin (Megabus), via a secure remote connection.
- **Procurement & Supplier Purchasing**: Source and order required parts from multiple suppliers, managing lead times, supplier pricing, and parts availability to ensure jobs stay on schedule.
- **Financial & Bookkeeping Support**: Assist with transaction reconciliation, BAS preparation support, and payroll processing in Xero, working alongside our external accounting setup.
- **Workflow & Job Cycle Support**: Maintain standard service business workflows—from assisting with quote structures (parts, labor, taxes) and order matching to scheduling and final invoice preparation.
- **Digital Communication & Brand Support**: Monitor incoming social media comments and engagement across company platforms, escalating inquiries and maintaining our community presence.
- **Security & IT Compliance**: Adhere strictly to secure remote IT protocols, including IP whitelisting and periodic authentication checks.

**Requirements**

- **Service Business Acumen:** Strong conceptual understanding of service-based workflows—specifically how job quotes, supplier margins, delivery lead times, scheduling, and invoicing interconnect.
- **Procurement Experience**: Demonstrated track record in purchasing, procurement, or ordering parts/materials from multiple external suppliers (open to backgrounds in auto, electronics, retail, construction, manufacturing, or trades).
- **Financial Administration**: Proven experience in Xero with transaction reconciliation, payroll processing, and familiarity with BAS preparation procedures.
- **Data Precision & Software Adaptability**: High-level data entry spe