Position: Conveyancing Paralegal — NSW Property Law

Salary: up to PHP 95,000 per month (depending on skills and work experience)

Working Hours & Conditions: Monday to Friday 9:00 AM to 6:00 PM AEST

ROLE OVERVIEW

The company is seeking an experienced Conveyancing Paralegal to support their NSW property law practice on a remote basis. This role focuses on assisting with the day-to-day management of NSW residential conveyancing transactions from commencement through to settlement and post-settlement administration — working closely with Australian-qualified solicitors and licensed conveyancers to ensure files progress efficiently, accurately, and within required timeframes. This is a paralegal support position; final legal review, settlement authorisation, and compliance oversight remain with the supervising Australian-based licensed practitioner at all times.

RESPONSIBILITIES

Client & File Management

• Assist in managing conveyancing files from initial instruction through to post-settlement completion
• Maintain regular communication with clients regarding transaction progress, outstanding requirements, and timelines
• Obtain client documentation and instructions for review by supervising practitioners
• Ensure file records, correspondence, and supporting documentation are accurately maintained throughout

Contract Preparation & Document Support

• Assist with preparation of contracts for sale and supporting conveyancing documentation
• Review contracts and supporting documents for completeness and accuracy prior to solicitor or licensed conveyancer review
• Draft standard correspondence, settlement documentation, and transfer documentation
• Assist with preparation of special conditions and amendments under supervision
• Identify potential issues relating to title, zoning, easements, covenants, or restrictions and escalate where required
• Coordinate disclosure documents and statutory certificates

Property Searches & Due Diligence

• Conduct and manage property searches including title, plan, council, water authority, land tax, bankruptcy, ASIC, and planning and zoning searches
• Review search results and identify matters requiring escalation to supervising practitioners
• Assist with due diligence processes, file preparation, and coordination of outstanding documentation

Transaction Coordination

• Assist with residential sales and purchases, transfers, refinancing, off-the-plan transactions, subdivisions, leasing matters, and related party transfers
• Monitor key contractual and settlement dates across all active files
• Prepare settlement figures and rate adjustments for review by supervising practitioners
• Liaise with lenders regarding loan and discharge documentation
• Coordinate execution of transfer and mortgage documents and prepare settlement packs

Electronic Conveyancing Support

• Assist with settlements through electronic lodgement platforms including PEXA and Sympli
• Prepare electronic workspace documentation and settlement schedules
• Upload and manage settlement documents within electronic platforms
• Coordinate with financial institutions and external parties regarding settlement requirements
• Support Verification of Identity (VOI) and compliance processes
• Escalate settlement risks, discrepancies, or financial concerns to supervising practitioners

**Compliance & Risk Managem