To maintain accurate and up-to-date financial records by recording daily financial transactions, processing accounting documents, reconciling accounts, and supporting the Finance & Accounting Department in ensuring the accuracy and completeness of the hotel's financial information in accordance with hotel policies, Accor standards, and applicable accounting regulations.

Key Responsibilities

A. Financial Records & Bookkeeping

1. Record and maintain daily financial transactions, including income, expenses, payments, and receipts.
2. Ensure all financial transactions are properly documented, classified, and recorded in the accounting system.
3. Maintain accurate and organized financial records, journals, ledgers, and supporting documents.
4. Verify the accuracy and completeness of invoices, receipts, payment vouchers, and other financial documents.
5. Ensure all transactions are recorded in the correct accounting period and assigned to the appropriate accounts.
6. Assist in maintaining the hotel's general ledger and subsidiary records.

B. Accounts Payable & Receivable Support

1. Assist in processing supplier invoices, payment requests, and supporting documentation.
2. Verify invoices against purchase orders, receiving records, and approved payment documents.
3. Monitor outstanding payments and receivables and ensure proper documentation is maintained.
4. Assist in preparing payment vouchers and recording payments in the accounting system.
5. Follow up on discrepancies related to supplier invoices and payment records.
6. Ensure proper filing and documentation of accounts payable and receivable transactions.

C. Bank & Account Reconciliation

1. Assist in performing regular bank reconciliations and verifying recorded transactions against bank statements.
2. Identify and report discrepancies, duplicate entries, or missing transactions.
3. Assist in reconciling general ledger accounts and subsidiary accounts.
4. Ensure reconciliation records are properly maintained and submitted within the established deadlines.

D. Financial Reporting & Month-End Closing

1. Assist in preparing monthly financial schedules and supporting documents.
2. Support the month-end and year-end closing processes by ensuring all transactions are properly recorded.
3. Prepare transaction summaries and other accounting reports as required.
4. Assist in gathering financial data and supporting documents for internal and external audits.
5. Ensure all accounting records are accurate, complete, and readily available when required.

E. Internal Control & Compliance

1. Ensure all financial transactions comply with hotel policies, established procedures, and internal control requirements.
2. Maintain confidentiality of financial information and sensitive company documents.
3. Ensure proper authorization and approval are obtained before processing financial transactions.
4. Maintain an organized filing system for all financial documents and records.
5. Report any unusual transactions, discrepancies, or potential irregularities to the immediate supervisor.
6. Comply with Accor standards and applicable accounting and tax regulations.

F. Coordination & Administration

1. Coordinate with other Finance & Accounting team members and relevant hotel departments regarding financial documentation.
2. Follow up on incomplete or missing supporting documents with the concerned departments.
3. Maintain proper documentation fo